Now, it’s not groundbreaking to say that effective communication is essential to an organization’s agility. Whether important emails are missed or there’s miscommunication between departments, it all takes away from the time and effort that could be used for other work. The folks in the C-suite understand this.
However, not many are aware of how their calendar plays a major role in a company’s efficiency.
That’s right. Bad calendaring is prime breeding ground for bad communications. And as a result, it slows down business. Here are three calendaring problems that slow down most organizations:
Problem 1: Incomplete information
Think of projects, speaking engagements, or webinars you’ve had scheduled in the past. How many times have you only had one piece of the puzzle on your calendar – the time but not the place, the place but not the time? Too often, calendars are scheduled with incomplete details. And as a result, it can become difficult to adequately manage important projects or prepare for customer-focused events. With a better calendar that makes event management easier, you can guarantee you won’t be lacking any information. Or if you need to look something up, you won’t have to rummage through email threads to find the information you need.
Problem 2: Unwieldy data sharing mechanisms
In addition to having access to that information, many struggle with sharing it to everyone involved. Most businesses have accepted the fact that when you want to share an event, data must be manually entered into every appropriate calendar. But let’s call this one like it is: A huge waste of time; calendar content management should not be a line in everyone’s job description.
It doesn’t stop there.
Problem 3: Human error
If the time of an event or project deadline is changed, all who are affected must then make updates to their calendar. Not only is this a poor use of everyone’s time, but it also leaves room for human error; someone may have the wrong date or location, which can then lead to further problems down the road. Additionally, it diverts employees’ attention from accomplishing more important business-related tasks. And if something gets miscommunicated along the way, or they fail to accurately update the event, everything else slows down as a result.
And the vicious cycle starts all over again.
But it doesn’t have to be; you can have better calendar management. With calendar management software to synchronize your information, you can create a unified information flow across your organization. All it takes is one person to input the event details, and the calendar will take care of the rest on its own.
Imagine how great it would be to be able to add one event, and not have to worry about it synchronizing across all necessary calendars and platforms in an easy-to-view way.
By leaving behind bad calendaring and embracing calendar management, organizations can create a foundation for good communication. And that’s good for business.
Article by Susan Yee, CEO of Active Data